Imaging systems, third-party billing, and practice management software that all touch ePHI — usually with shared logins.
What usually goes wrong
- Shared operatory logins with no individual accountability
- Imaging and CAD/CAM systems outside IT’s inventory
- Outsourced billing companies without current BAAs
- Patient communication over unsecured SMS
What SuperHIPAA does about it
- Unique-user access control rollout with practical operatory workflows
- Imaging and PMS asset inventory templates
- BAA cleanup for billing, labs, and IT vendors
- Patient communication policy that staff will actually follow
Your obligations in one paragraph
As a covered entity, you must conduct an accurate and thorough risk analysis, implement the required Security Rule specifications (and either implement or document a rationale for each addressable one), maintain policies and procedures, train your workforce, execute business associate agreements with everyone who touches ePHI on your behalf, and be able to detect, assess, and report breaches. All of it must be evidenced. None of it is a one-time project.
Where most dental practices actually stand
The pattern we see in this vertical: policies exist, training happens sporadically, BAAs are partially in place, and the risk analysis is either missing or several years stale. That last one is the finding that turns an incident into a penalty, because it is the first document OCR requests.
Getting started
- Free readiness assessment — scored report, no call required
- Gap assessment — if the score shows real exposure
- Implementation — we fix it with you, or hand your team the plan
- Platform — keeps it true after we leave
Start where you are
Take the free readiness assessment — 24 questions, about eight minutes, no call required. You get a scored report identifying which required specifications you are missing and what to fix first. If it turns out you are further along than you thought, we will tell you that too.